Goods Received Notes

Audience: Warehouse and procurement staff who receive deliveries and verify them against the invoice — plus anyone evaluating, selling, or supporting the feature.

Purpose: This is the front door to the Goods Received Notes (GRN) guide. It explains the screen at a glance, then points you to the right page — a single task, a rule, or why a feature works the way it does.

A Goods Received Note is the record of stock physically arriving at a warehouse. The GRN list opens with a KPI strip (GRNs this month · Pending · Received value MTD · Open objections), status tabs (All · Draft · Completed · Cancelled), a filter bar (search, supplier, warehouse, payment, date range), and a table whose rows carry a status pill. From here you create a GRN, open one to process it, print it, or attach its invoice.

Pick the kind of help you need

The Academy organises every guide as learn, do, look up, understand.

New here? Start with the tutorial Receive your first shipment A guided first run — from an approved purchase order to posted stock — in about ten minutes.

How-to guides Get a specific task done 5

Add and edit a product line Attach an invoice Create a GRN Process and save a GRN Receive without a purchase order

Reference Look up exact facts 2

GRN statuses The processing screen, field by field

Tutorial Learn the whole flow by doing 1

Receive your first shipment

Explanation Understand the why 1

What saving a GRN actually posts

The screen

The GRN list — KPI strip, status tabs, filters, and status pills.

A GRN can be raised two ways:

• Against a purchase order — pick the supplier and an Approved PO, and the lines pre-fill from what was ordered. Store and warehouse lock to the PO.
• No-PO receipt — choose a store + warehouse and add lines by hand, for stock that arrived without a PO (e.g. an immediate buy that was GRN’d directly).

How to get there

In the left sidebar, open Replenish Stock → Procurement → Goods Received Notes.

Replenish Stock → Procurement → Goods Received.