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Ailaaj Academy

Create a GRN

Goal: open a new GRN and choose its source, ready to process. Where: Goods Received Notes → Create GRN.

Steps

  1. Click Create GRN.
  2. Choose the source:
    • With PO — pick the Supplier (required), then Select Purchase Order (required). Store and Warehouse lock to the PO (shown with a lock icon).
    • No PO — switch the toggle to No PO, then pick Store (required) and Warehouse (required) yourself. See Receive without a purchase order.
  3. Set the Receipt Date (required, defaults to today) and the Payment Mode (required). On credit, the due date auto-calculates from the supplier’s credit terms.
  4. Click Proceed to Items to open the processing screen.
The Create New GRN form: a With-PO / No-PO source toggle, the supplier and store/warehouse selectors, receipt date, payment mode, and a Proceed to Items button.
Create GRN — choose the source (With PO or No PO), then proceed to items.

Notes

  • Only Approved or Partially-Received POs are receivable. Draft, Pending Approval, and closed POs do not appear in the PO picker — approve the PO first.
  • One draft per PO. If a PO already has a draft GRN, the app opens that existing draft instead of creating a duplicate (you’ll see a “Draft GRN found” toast).
  • Store and warehouse are locked in With-PO mode because the receipt math is tied to the PO; they’re editable only in No-PO mode.