Purchase Orders

Audience: Procurement and warehouse managers who raise and track purchase orders — plus anyone evaluating, selling, or supporting the feature.

Purpose: This is the front door to the Purchase Orders guide. It explains the screen at a glance, then points you to the right page — a single task, a rule, or why a feature works the way it does.

What shipped and when: Purchase Orders release notes.

The Purchase Orders screen is where you procure stock. The list opens with a KPI strip (Open POs · Awaiting Approval · In-Transit Value · Monthly Spend), a filter bar (search, date range, warehouses, suppliers, Status), and a table whose rows carry a status pill (a colored dot + label). From here you create a PO, view one, edit a draft, send or download a PO to a supplier, or bulk-import many at once.

Pick the kind of help you need

The Academy organises every guide as learn, do, look up, understand.

New here? Start with the tutorial Create your first purchase order A guided first run — from an empty screen to a saved draft PO, using demand projection to fill the order. Ten minutes, start to finish.

How-to guides Get a specific task done 5

Bulk-import purchase orders Cancel a purchase order Create a purchase order Project demand and auto-suggest quantities Send or download a PO to a supplier

Reference Look up exact facts 3

Bulk-import CSV format Demand projection Purchase order statuses

Tutorial Learn the whole flow by doing 1

Create your first purchase order

Explanation Understand the why 1

Why projection uses forecasting sales velocity

The screen

The Purchase Orders list — KPI strip, filters, and status pills.

How to get there

In the left sidebar, open Replenish Stock → Procurement → Purchase Orders.

Replenish Stock → Procurement → Purchase Orders.

Two ways to build a PO’s line items:

• Standard — add products by hand (search, quantity, discount, repeat).
• Demand projection — pick the supplier, choose which stores/warehouses to project across, and the app suggests order quantities from the forecasting engine’s sales velocity. This is the fastest way to turn “what’s selling” into “what to buy.”