Receive without a purchase order
Goal: record received stock that has no purchase order behind it. Where: Goods Received Notes → Create GRN → No PO.
Some stock is bought and received on the spot — an urgent local purchase that never went through a PO. The No-PO receipt captures it directly so the stock and its cost still post correctly.
Steps
- Click Create GRN and switch the With PO / No PO toggle to No PO.
- Pick the Supplier (required).
- Choose the Store (required) and Warehouse (required) — unlike a With-PO receipt, these are editable here.
- Set the Receipt Date and Payment Mode, then Proceed to Items.
- Add lines by hand using the Add Line product search — there are no pre-filled PO lines. Enter quantity, batch/expiry, cost, discount, and taxes for each.
- Fill the invoice card and Save Draft or Save GRN exactly as for a PO-based GRN — see Process and save a GRN.
Notes
- A no-PO GRN posts stock and accounting the same way as a PO-based one; it simply has no PO to roll forward afterward.
- Use this for genuine no-PO buys — if a PO exists, receive against it so the PO closes out correctly.