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Ailaaj Academy

Update a line item

When to use this: to correct the batch, expiry, or price on a single inventory record.

Edit drawer — batch number and expiry date fields, selling and purchase price fields with an Rs prefix, and an Adjust stock control below
The edit drawer for one line — batch, expiry, and prices.

Steps

  1. Find the row (search or filter if needed).
  2. Click Edit (the pencil) at the end of the row. The edit drawer slides in from the right, showing the product name, SKU, and location.
  3. Change any field you have permission for:
    • Batch number and Expiry date — shown only when the warehouse tracks batches.
    • Selling price and Purchase price — entered in PKR (the field shows an Rs prefix).
  4. To change the quantity as well, use Adjust stock in the same drawer — see Adjust stock quantity.
  5. Click Save changes.

You’re done when

The drawer closes and a toast confirms “Inventory item updated successfully.” The row’s Updated column now reads just now.

Good to know

  • Fields you don’t have permission to change are shown but disabled — see Permissions.
  • On an Aggregated row the batch and expiry fields are hidden and a short amber note explains why; a price change updates every underlying record for that product. See Aggregated vs tracked batches.
  • If you change nothing and click Save, you’ll see “No changes to save” — that’s expected.

If it goes wrong

  • Edit button is disabled / shows a lock — the row is in a warehouse you’re not assigned to. Ask an administrator to grant access to that warehouse.
  • Save fails with a permission error — you may have edited a field your role can’t change; clear it back and save the rest.