Accounting — Release Notes v1.0.0

Accounting — Release Notes

Release date: 30 April 2026
Version: 1.0.0
Status: Live in production

What this release is

Ailaaj One now includes a full Accounting module inside the hub POS app — chart of accounts, journal vouchers, fiscal years, opening balances, customer and supplier payments, and financial reporting.

In simple terms:

Piece	What it is	Where staff use it
Accounting setup	First-time tenant configuration — fiscal year, default COA, voucher types	Hub → Accounting → Setup
Chart of accounts	Hierarchical ledger accounts for the pharmacy	Hub → Accounting → COA
Vouchers	Draft and post journal entries; print voucher documents	Hub → Accounting → Vouchers
Invoice payments	Pay supplier GRNs and customer invoices; bulk payment runs	Hub → Accounting → Invoice payments
Reports	Trial balance, general ledger, financial statement designer	Hub → Accounting → Reports

Accounting posts tie into sales, GRNs, and billing so day-to-day pharmacy operations flow into the books without duplicate entry.

What pharmacy staff can do now

Feature	Staff experience
Set up accounting	Run guided setup for fiscal year, chart of accounts, and voucher types per tenant
Manage chart of accounts	Create, edit, and organise accounts in a parent/child tree
Record opening balances	Enter opening balances per account; bulk import from spreadsheet
Create vouchers	Add multi-line journal vouchers, save as draft, post when approved
View voucher history	Search and open posted or draft vouchers; print voucher layout
Pay supplier invoices	Select pending GRNs, allocate payments, post accounting vouchers
Pay customer invoices	Record customer receipt against outstanding sales
Bulk payments	Process multiple customer or supplier payments in one run
Book expenses	Dedicated expense booking entry linked to COA
Run general ledger	Filter by account, date range, and store; export/print
Trial balance	Hierarchical trial balance with roll-up totals
Financial statements	Map accounts to P&L and balance sheet lines via the statement designer
Configure integrations	Map POS/WMS events to ledger accounts (sales, GRN, payments)

Billing and compliance (live with accounting)

Feature	What it means
Billing page v2	Redesigned invoice and payment screens used with accounting vouchers
COD on invoice payment	Cash on delivery supported when recording customer payments
Customer NTN & CNIC	Tax identity fields on customer profiles for compliant invoicing
FBR posting	Sales can be fiscalised through the existing FBR integration where configured

How it fits in the hub

flowchart LR
  subgraph ops ["Day-to-day operations"]
    POS["Smart Counter / sales"]
    WMS["GRN & supplier receipts"]
    BILL["Billing & invoice payment"]
  end

  subgraph acct ["Accounting module"]
    COA["Chart of accounts"]
    VCH["Vouchers"]
    PAY["Invoice payments"]
    RPT["GL & financial reports"]
  end

  subgraph db ["Ledger"]
    DB[(Supabase — vouchers, COA, fiscal years)]
  end

  POS -->|"auto posting triggers"| DB
  WMS -->|"auto posting triggers"| DB
  BILL --> PAY
  PAY --> VCH
  COA --> VCH
  VCH --> DB
  DB --> RPT

Typical flow

Tenant completes Accounting setup and opens a fiscal year.
Staff enter opening balances (or import in bulk).
Daily sales and GRN activity posts to the ledger via configured mappings.
Invoice payments create vouchers when staff settle supplier or customer balances.
Finance users run trial balance, general ledger, and financial statements for the period.

What shipped in code

Area	Location
UI pages & hooks	`src/modules/accounting/`
Routes	`/app/accounting/*` (setup, dashboard, vouchers, COA, reports, config, invoice payments, expense booking, general ledger)
Database	`supabase/migrations/accounting`, voucher posting triggers, ledger RPCs

Permissions

Accounting screens respect hub RBAC. Users need the appropriate accounting permissions for setup, voucher entry, payments, and reports (configured per tenant role).

What is not in v1.0.0

Multi-currency ledger (single tenant currency assumed)
Automated bank reconciliation feeds
Standalone accounting export to third-party ERPs

These may ship in future minor releases with feat(accounting): commits.